Project Administrator
Coordinate project documents, meetings, schedules and reporting.
- DurationAbout 103 hours of study and practice over 12 weeksat 8 to 10 hours a week
- LevelEntry-levelBusiness
- AccessStart freeFull pathway in NIBS Plus
- Workplace Lab7 tasksReal work, assessed
What you'll do every day
- Set up and maintain the project file and tracker
- Prepare agendas and capture minutes and actions
- Maintain the schedule and chase what is late
- Track risks and issues
- Produce the weekly status report
- Keep the record of decisions and changes
Skills you'll build
5 skills, each with its own courses and the other careers that use it.
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Project administration
3 courses open now
Used in 2 career paths
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Project tools
2 courses open now
Used in 2 career paths
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Meetings and diary management
1 course open now
Used in 2 career paths
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Microsoft Excel
4 courses open now
Used in 9 career paths
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Business communication
Used in 8 career paths
Tools you'll use
- Project boards
- Microsoft Excel
- Microsoft 365
- Teams
Named as the tools the job uses. NIBS claims no relationship with any vendor.
Your pathway, step by step
About 103 hours of study and practice over 12 weeks, at your own pace. Start free; NIBS Plus opens the full pathway and the Workplace Lab.
- Foundation Digital Workplace Foundation: the systems, files and communication every office runs on.
- Skill Courses The skills this role needs, one short course at a time.
- Workplace Lab 7 practical tasks in the software the job uses.
- Portfolio The documents, spreadsheets and records you produced, kept as evidence.
- NIBS Credential Assessed against the NIBS standard and recorded on your Skills Passport.
- Professional Recognition What membership, CPD and designations mean in your field.
- Formal Progression The Office Administrator occupational qualification, where it is offered.
The Role Pathway that teaches this career
Skill Courses that also cover this role
- Project Work Project Administration Essentials Plans are carried out one action at a time. When actions have no owner, no date or no follow-up, they go quiet, and quiet actions become late milestones. Included in NIBS Plus View course
- Workplace Meeting and Calendar Management Meetings cost an organisation the time of everyone in the room. A well-run meeting has the right people, a clear agenda, a record of what was decided and actions that actually happen. Included in NIBS Plus View course
- Office Productivity Excel for Workplace Administration Managers make decisions from numbers an administrator captured: how many client requests are open, what the office spent, which service is growing. If the data is wrong, the decision is wrong, and nobody notices until it costs money. Included in NIBS Plus View course
Workplace Lab: the 7 tasks
Your simulated employer sends the brief and the files. You do the work in the real software; a facilitator assesses it against the NIBS standard.
- 1 Create the project tracker for a new project
- 2 Prepare the kick-off meeting agenda and pack
- 3 Capture the minutes and update the action log
- 4 Update the schedule after a slipped milestone
- 5 Log and track a new risk to closure
- 6 Produce the status report for the sponsor
- 7 Close the project file with a lessons register
Where it leads
Job titles employers use for this work.
- Project Administrator
- Project Assistant
- Project Coordinator
- PMO Administrator
Vacancies, learnerships and internships are posted in NIBS Campus as they come. NIBS does not guarantee placement.
Professional recognition
Learning can lead to a profession. Here is what that means for this career.
Professional body to be confirmed
NIBS names a body here only once it is the relevant one for this role. Membership of a professional body gives you a community, a standard of practice, continuing professional development and, in time, a designation.
CPD: recognition subject to approval. NIBS claims none until a body approves an activity.
Formal progression
Where a formal qualification is offered, this career leads toward it. A separate programme with its own registration, assessment and fees, never included in NIBS Plus.
Become a Project Administrator.
Join NIBS Campus free and take the first course today. Add NIBS Plus when you want the full pathway and the Workplace Lab.