Digital Records Management
Every organisation runs on records: contracts, invoices, staff files, minutes, client correspondence. When they are well organised, anyone can find the right version in seconds and only the right people can open them.
Part of the Digital Office Administration Role Pathway, Module 5. Explore the full pathway
Included in NIBS PlusCertificate of Completion on your Skills Passport
- Duration
- About 6 hours
- Mode
- Online, at your own pace, or at an e-Learning Cafe
- Credential
- Certificate of Completion
- Assessment
- Practice activities and self-checks; not assessed for competence
- Access
- Included in NIBS Plus
What is this programme?
Every organisation runs on records: contracts, invoices, staff files, minutes, client correspondence. When they are well organised, anyone can find the right version in seconds and only the right people can open them. When they are not, work is lost, the wrong version goes to a client, and personal information sits where anyone can read it. Administrators are usually the people who keep the records in order, so they are also the first line of protection.
It is Module 5 of the Digital Office Administration Role Pathway, taught on its own: the same lessons, practice and quizzes, around the same fictional workplace.
Who is it for?
Anyone with NIBS Plus. No entry requirements. Take it to sharpen one skill, or to try the pathway before you commit to it.
What will I actually do?
You work through short lessons, practise, check yourself with a quiz and apply it:
- The life of a record
- Classification, permissions and sharing
- Retention, disposal and electronic records
- POPIA and PAIA for administrators
- Watch: from a messy shared drive to a records system
- Try: restructure a folder
- Apply: a records plan for the Admin team
How long does it take?
About 6 hours, at your own pace. Nothing is timed and nothing is due.
How will I study?
Online through NIBS Campus, or at a NIBS e-Learning Cafe.
What evidence will I produce?
Your practice and your Apply activity stay with you. Nothing here is assessed for competence: that happens on a Workplace Lab task in the full pathway.
Every submission moves through the same states:
- Assigned
- In progress
- Submitted
- Under review
- Competent
- Resubmission required
- Closed
What credential do I receive?
A Certificate of Completion on your Skills Passport when every lesson is complete, verifiable by anyone you share it with. It records the learning, not competence: no skill is marked Verified and no competency is recorded from this course.
Where can this lead?
The full Digital Office Administration Role Pathway takes this module further, with a Workplace Lab task assessed by a NIBS assessor, and leads to the NIBS Professional Certificate when every requirement is met.
Careers this is part of:
- Office Operations Administrator
- HR and Recruitment Administrator
- Tender and Procurement Administrator
- Executive and Management Assistant
- Property Administrator
- Quality Assurance Coordinator
Skill topics this teaches:
What does it cost?
Included in NIBS Plus, monthly or prepaid. Not sold on its own at this stage.
How do I start?
- Join NIBS Campus freeOne short form.
- Add NIBS PlusMonthly, or prepaid for 3, 6 or 12 months.
- Start the courseIt is in your campus as soon as your access is active.